Creative & Administrative Virtual Assistant

Are you a creative powerhouse who loves storytelling, social media, and keeping things organized? I’m looking for a part-time Social Media & Admin Assistant to support my work as an independent author, writing coach, and co-creator of Bookcicle—a platform designed to support writers at every stage of their creative journey.

You’ll help promote my books and coaching offers, collect real love stories 💌, support the growth of Bookcicle 📚, and keep the creative side of my business running smoothly. This is a fully remote, highly collaborative role. Strong communication and integrity are non-negotiable.

Role Overview

This role is perfect for someone who thrives on creativity 🎨, enjoys engaging with an audience 💬, and can manage multiple content streams with ease. You should be excited to wear multiple hats—from content creation to research to admin support—and bring a proactive, team-oriented attitude to every task.

We’re looking for someone who isn’t afraid to try new things—whether it’s using trending audio, experimenting with post styles, or testing new hashtags—as long as it aligns with our brand tone and vision. You should also feel confident enough to propose these ideas and bring them to the table.

Because you’ll be juggling multiple projects and shifting priorities, strong time management and multitasking skills are essential. Admin tasks are still being defined, so flexibility is key. The creative side of the role is already active and ongoing.

🕒 Hours & Pay

• ⏱ 15 hours per week

• 💵 $3 per hour

• 📅 Flexible schedule, but consistency and clear communication are essential

📌 Key Responsibilities

🎥 Content Creation & Engagement

• Create and post daily reels and static content for both my personal brand, Krysta Maravilla, and Bookcicle

• Edit and repurpose video content for Instagram, TikTok, Facebook, and other platforms

• Maintain a monthly content calendar and schedule content in advance

• Stay in tune with trends—use relevant audio, hashtags, and creative post ideas (within brand tone)

• Respond to comments and foster authentic, on-brand community engagement

📬 Newsletter & Promotions

• Design visuals and assist with editing for monthly newsletters (Krysta Maravilla + Bookcicle)

• Upload and format BookFunnel promotions, insert links/book covers, and schedule supporting posts

📊 Admin & Research Support

• Research podcasts, promotional platforms, influencers, and outreach leads

• Input all research into a shared Notion database, keep it organized and up to date

• Summarize findings and bring recommendations to the table during team check-ins

• Assist with light project management, document organization, and workflow updates

• Be adaptable and ready to grow as admin tasks evolve

📚 Bookcicle-Specific Tasks

• Support the ongoing development and visibility of Bookcicle, including:

  • 📂 Research & Notion documentation

  • 🎨 Social content creation

  • 🌱 Creative brainstorming for upcoming launches, features, or campaigns

  • 🛠 Supporting evolving needs and new initiatives as we grow

💡 What Matters Most

• • This is a communication-based and integrity-driven role 🤝

  • You must be accountable for your hours and provide regular updates 🧾

  • You’re flexible, open-minded, and ready to adapt as things shift 🌱

  • You’re proactive, creative, and confident enough to pitch fresh ideas

  • You manage your time well ⏳, juggle multiple tasks, and stay focused

  • You take initiative, collaborate well, and follow through reliably & deadlines ✅

🌟 Ideal Candidate

• Loves books (especially fantasy!) 📖, storytelling, and creative marketing

• Comfortable with Canva, CapCut, Later, Notion, and similar tools 🛠

• Organized and detail-oriented 🗂

• Familiar with social media trends and best practices across platforms 📱

• Capable of working independently but thrives in collaboration 👯‍♀️

• Strong multitasker and time manager—you can pivot when needed without losing momentum 🔄

✨ Bonus Points If You:

• Have supported authors, coaches, or small creative businesses

• Have experience working with startups or launching apps

• Are excited by early-stage projects and building something from the ground up (like Bookcicle!) 🚀

• Understand the writing/publishing world ✍️

• Love bringing structure to creative chaos and building sustainable systems 🧩

📥 To Apply:

Send your resume/CV, a short message about your experience, any relevant portfolio or work samples, and tell me why you’re excited to work with me and Bookcicle.

⚠️ Serious applicants only.
📝 Be prepared to complete a few short tasks as part of the interview process.
🚫 Applicants who do not complete the tasks will not be considered, and no interview will be scheduled.

Interview Process

As part of the interview process, shortlisted candidates will complete two creative tasks to:

• Showcase their skills in alignment with Krysta Maravilla and Bookcicle brands
• Demonstrate their ability to follow instructions
• Produce engaging content that fits the role
• Communicate effectively if they have questions or need clarification

These tasks should take no more than an hour, possibly two, to complete.

These tasks come directly from my content calendar to give candidates a real example of the type of work they’d be doing in this role. Only candidates selected to move forward will receive an email with instructions for the next step.

Let’s create something marvelous together!